Editing Text in the Document

Editing Text in the Document  

Editing means making changes to the text. When you edit a document, you revise its text. Editing encompasses many tasks, such as inserting and deleting words and phrases, correcting errors, and moving and copying text to different places in the document.

1. Selecting Text

Text can be selected using the mouse or the keyboard.

Selecting Text using the mouse

To select text using a mouse, follow these steps :

1. Place the Insertion point to the left of the first character to be selected.

2. Press the left mouse button and drag the mouse to a position where you want to stop selecting.

3. Release the mouse button.

4. The selected text gets highlighted.

To Select  : Press

A Word  : Double-click with I-beam

A Paragraph  : Triple-click with I-beam

Selecting Text using the Keyboard

To select text using a keyboard, follow these steps :

1. Place the Insertion point to the left of the first character you wish to select.

2. The Shift key is pressed down and the movement keys are used to highlight the required text.

3. When the Shift key is released, the text is selected.

2. Deleting Text

You can easily delete a character, or word, or block of text.

To delete a character, do the following :

1. Position the insertion point to the left of the character to be deleted.

2. Press Delete key on the keyboard. (or)

1. Position the insertion point to the right of the character to be deleted.

2. Press Backspace key on the keyboard.

To delete a block of text, do the following :

1. Select the text to be deleted.

2. Press Delete or Backspace in the keyboard (or) in the menu bar choose Edit > Clear.

3. Undo Command

The Undo command is used to reverse the action of the last command. To reverse the last command, click on Edit>Undo in the menu bar (or) press Ctrl + Z in the keyboard.

4. Copying and Moving Text

The Copy and Paste commands of PageMaker can be used to copy text from one location in a document and paste it at another location. The Copy command creates a duplicate of the selected text, leaving the original text unchanged. The Paste command pastes the copied text at the position where the insertion point is placed.

The Cut and Paste commands can be used to move text from one position in a document to the other. The Cut command deletes the selected text from its original position. The Paste command then places this text at the position where the insertion point is placed.

Moving the Text

The selected text can be easily cut and pasted in the required location.

To cut and paste text .

1. Select the text to be moved.

2. Choose Edit > Cut in the menu bar. (or) Press Ctrl + X in the keyboard.

(or)  Click the right mouse button and choose cut from the pop-up menu.

3. Insertion point is moved to the place where the text is to be pasted.

4. Choose Edit > Paste in the menu bar. (or) Press Ctrl + V in the keyboard.

(or)  Click the right mouse button and choose Paste from the pop-up menu.

The text can also be pasted in this way to another location or another type of document.

The following keyboard shortcuts can be used to move text

Ctrl + X → Cut

Ctrl + V → Paste

Copying the Text

The selected text can be easily copied and pasted in the required location.

To copy and paste text

1. Select the text to be coped.

2. Choose Edit > Copy in the menu bar (or) Press Ctrl + C in the keyboard (or) Click the right mouse button and choose Copy from the pop-up menu.

3. Insertion point is moved to the place where the text is to be pasted.

4. Choose Edit > Paste in the menu bar (or) Press Ctrl + V in the keyboard (or) Click the right mouse button and choose Paste from the pop-up menu.

The text can also be pasted in this way to another location.

Keyboard shortcuts for copy and paste:

Ctrl + C → Copy

Ctrl + V → Paste