Spell Check

Spell Check

The documents prepared using word processing software should be without any spelling mistake. For this purpose OpenOffice Writer includes a dictionary and spell check program. OpenOffice Writer can identify the spelling mistakes as the document is typed or after the entire document is typed.

1. Auto spell check

Auto spell check option checks each word as it is typed and displays a wavy red line under any misspelled words. Once the word is corrected, the red wavy line disappears. This can be done through clicking the icon 

To perform a separate spelling check on the document (or a text selection) click the Spelling and Grammar button. This checks the document or selection and opens the Spelling dialog box (Figure 6.31) if any misspelled words are found. This can be achieved by clicking the icon 

Here are some more features of the spelling tool:

·     Right-click on a word with a wavy underline, to open a powerful context menu. Correct words can be selected from the suggested words on the menu. The selection will replace the misspelled word with correct word. Other menu options are discussed below.

·      The dictionary language can be changed (for example, Spanish, French, or German) from the Spelling dialog box.

·        The new words can be added to a dictionary. Click Add in the Spelling dialog box and pick the dictionary to add it to.

·  The Options dialog box of the Spelling tool has a number of different options such as whether to check uppercase words or words with numbers. Words can be added or deleted through this option. Dictionaries also can be added or deleted through custom directories.

2. Automatic correction

Auto Correct function has the facility to correct the common misspellings and typing errors, automatically. For example, “hte” will be changed to “the”. which can be done through the menu option, Tools  -> AutoCorrect to open the AutoCorrect dialog box which provides the chance to change the misspelled word by a default name.

·      To stop the Writer to replace specific spellings, use Tools  -> AutoCorrect, highlight the word pair and click Delete.

·        To add a new spelling to correct, type it into the Replace and With boxes and click New.

Activity 1:

Do the necessary steps to correct the word “comupter” into “computer” automatically

1. Goto Tools  -> Autocorrect Options

2. Click the Replace tab and type “computer” in Replace text box and “computer” in with textbox. Then Click OK .

3. The word “Comupter” is replaced with “Computer” and displayed in the list.

4. After entering this, when you type “comupter” in the document, it will be automatically changed  to the correct spelling  “computer”.