Chapter: 12th Office Management and Secretaryship : Chapter 3 : Organising Function
Steps in Organisation Process
Steps in Organisation Process
The management
function of organising consists of making a rational division of work and
integration of the activities into specific groups to achieve the goal. The
various steps involved in this process are as follows:
Division of work: The organising function starts with division of total
work into smaller units. Each unit of a total work is called a job. An
individual in the organisation is assigned with one job.
Grouping of activities/Jobs: After dividing the work into smaller jobs,
it can be grouped together. The grouping can be done by the organisation on
their own style and put under one department.
Ex: All the
jobs related to sales are grouped under sales department.
Assigning duties: Each
individual working in the concern is
assigned with a duty matching to his skill and qualification. The work is
assigned on the basis of the ability of individuals. Employees are assigned
duty by giving them a document called job description. This document contains
the details regarding the job, what to do and what not to do. Therefore it
results in efficiency.
Establishing authority and responsibility:
For doing the job allotted every individual
needs some authority. The assignment of the authority results in creation of
superior subordinate relationship and the question of who reports to whom is
clarified. So with establishment of the authority the individual can perform
their jobs and everyone knows who will report to whom.
Delegation of Authority: Each employee is delegated with authority. Without
authority the employees cannot carry out their responsibility. Authority is the
right to give orders and power to get the work done. The authority given to the
employee should be equal to the responsibility given to them.
Providing employees all required
resources: After defining the authority relationship the employees should be
provided with all resources which is needed to perform the job.
Coordinating all activities: The efforts of all activities are brought together to
attain the common goal.
Related Topics