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Working with Windows - Managing Files and Folders | 11th Computer Science : Chapter 5a : Working with typical operating systems : Working with Windows

Chapter: 11th Computer Science : Chapter 5a : Working with typical operating systems : Working with Windows

Managing Files and Folders

In Windows 7, you can organize your documents and programs in the form of files and folders.

Managing Files and Folders

 

In Windows 7, you can organize your documents and programs in the form of files and folders. You can move, copy, rename, delete and search the files and folders.

 

1. Creating files and Folders

 

1.1 Creating Folders

 

You can store your files in many locations – on the hard disk or in other devices. To better organise your files, you can store them in folders.

 

There are two ways in which you can create a new folder:

 

Method I:

 

Step 1: Open Computer Icon.

 

Step 2: Open any drive where you want to create a new folder. (For example select D:)

 

Step 3: Click on File  -> New  -> Folder.

 

Step 4: A new folder is created with the default name “New folder”. (Figure 5.19)

 

Step 5: Type in the folder name and press Enter key. (Figure 5.20 shows the newly created Folder named “Test Folder ").





 

Method II:

 

In order to create a folder in the desktop :

 

Step 1: In the Desktop, right click → New Folder. (Figure 5.21 Shown the procedure)

 


Step 2: A Folder appears with the default name “New folder” and it will be highlighted as shown in the Figure 5.22.

 


Step 3: Type the name you want and press Enter Key.


Step 4: The name of the folder will change.

 

1.2 Creating Files (Wordpad)

 

Wordpad is an in-built word processor application in Windows OS to create and manipulate text documents.

 

In order to create files in wordpad you need to follow the steps given below.


 

1. Click Start -> All Programs -> Accessories -> Wordpad or Run -> type Wordpad, click OK. Wordpad window will be opened as shown in Figure 5.23.

 

2.  Type the contents in the workspace and save the file using File Save or Ctrl + S.

 

3. Save As dialog box will be opened.

 

4. In the dialog box, select the location where you want to save the file by using look in drop down list box.

 

5. Type the name of the file in the file name text box.

 

6. Click save button.

 

2. Finding Files and Folders

 

You can use the search box on the Start menu to quickly search a particular folder or file in the computer or in a specific drive.

 

To find a file or folder:

 

1. Click the Start button, the search box appears at the bottom of the start menu.

 

2. Type the name of the file or the folder you want to search. Even if you give the part of the file or folder name, it will display the list of files or folders starting with the specified name. (Figure 5.24)

 


3. The files or the folders with the specified names will appear, if you click that file, it will directly open that file or the folder.


4. There is another option called “See more results” which appears above the search box.

 

5. If you click it, it will lead you to a Search Results dialog box where you can click and open that file or the folder.

 

Searching Files or folders using Computer icon


 1.           Click Computer Icon from desktop or from Start menu.

 

2.           The Computer disk drive screen will appear and at the top right corner of that screen, there is a search box option. (Figure 5.25)

 


3.           Type the name of the file or the folder you want to search. Even if you give the part of the file or folder name, it will display the list of files or folders starting with the specified name.


4. Just click and open that file or the folder.

  

3. Opening existing Files or Folders

 

The most common way of opening a file or a Folder is to double click on it.

 

4. Renaming Files or Folders

 

There are number of ways to rename files or folders. You can rename using the File menu, left mouse button or right mouse button.

 

Method 1

 

Using the FILE Menu

 

1.           Select the File or Folder you wish to Rename.

 

2.           Click File -> Rename.

 

3.           Type in the new name.

 

4.           To finalise the renaming operation, press Enter as in Figure 5.26.



 


Method 2

 

Using the Right Mouse Button

 

1.           Select the file or folder you wish to rename.

 

2.           Click the right mouse button over the file or folder. (Figure 5.28)

 



3.           Select Rename from the pop-up menu.

 

4.           Type in the new name.

 

5.           To finalise the renaming operation, press Enter.

 

6.           Figure 5.29. Shows that the folder "New Folder" is renamed as C++.




Method 3

  

Using the Left Mouse Button

 

 

1.           Select the file or folder you wish to rename.

 

2.           Press F2 or click over the file or folder. A surrounding rectangle will appear around the name.

 

3.           Type in the new name.

 

4.           To finalise the renaming operation, press Enter.


5. Moving/Copying Files and Folders

 

You can move your files or folders to other areas using variety of methods.

 

Moving Files and Folders

 

Method I-CUT and PASTE

 

To move a file or folder, first select the file or folder and then choose one of the following:

       Click on the Edit ‚-> Cut or Ctrl + X Or right click ‚ -> cut from the pop-up menu.

 

•      To move the file(s) or folder(s) in the new location, navigate to the new location and paste it using Click Edit -> Paste from edit menu or Ctrl + V using keyboard.

 

•      Or Right click -> Paste from the pop-up menu. The file will be pasted in the new location.

 



Method II – Drag and Drop

 

In the disk drive window, we have two panes called left and right panes. In the left pane, the files or folders are displayed like a tree structure. In the right pane, the files inside the specific folders in the left pane are displayed with various options.

•      In the right pane of the Disk drive window, select the file or folder you want to move.

 

•      Click and drag the selected file or folder from the right pane, to the folder list on the left pane.

 

•      Release the mouse button when the target folder is highlighted (active).

 

Your file or folder will now appear in the new area. Figrue 5.30 shows how to move files or folders using drag and drop method.


 

Copying Files and Folders

 

There are variety of ways to copy files and folders:

 

Method I - COPY and PASTE

 

To copy a file or folder, first select the file or folder and then choose one of the following:

       Click Edit -> Copy or Ctrl + C or right click -> Copy from the pop-up menu.

 

•      To paste the file(s) or folder(s) in the new location, navigate to the target location then do one of the following:

 

•      Click Edit  -> Paste or Ctrl + V.

 

Or Right click  -> Paste from the pop-up menu.



 

Method II – Drag and Drop

 

•      In the RIGHT pane, select the file or folder you want to copy.

 

•      Click and drag the selected file and/or folder to the folder list on the left, and drop it where you want to copy the file and/or folder.

 

Your file(s) and folder(s) will now appear in the new area.

 

6. Copying Files and Folders to removable disk

 

There are several methods of transferring files to or from a removable disk .

       Copy and Paste

 

•      Send To

 

METHOD I - Copy and Paste


       Plug the USB flash drive directly into an available USB port.

 

•      If the USB flash drive or external drive folder does NOT open automatically, follow these steps:

 

•      Click Start ->Computer. (Figure 5.31)

 


 

•      Double-click on the Removable Disk associated with the USB flash drive. (Figure 5.32)



•      Navigate to the folders in your computer containing files you want to transfer.

 

Right-click on the file you want to copy, then select Copy. (Figure 5.33)



•      Return to the Removable Disk window, right-click within the window, then select Paste. (Figure 5.34)



METHOD II - Send To

 

•      Plug the USB flash drive directly into an available USB port.

 

•      Navigate to the folders in your computer containing files you want to transfer.

 

•      Right-click  on  the  file  you  want  to transfer to your removable disk.

 

•      Click Send To and select the Removable Disk associated with the USB flash drive. (Figure 5.35)


 

7. Deleting Files and Folders

 

When you delete a file or folder, it will move into the Recycle Bin.

 

To delete a file or folder:

 

Select the file or folder you wish to delete.


1. Right- click the file or folder, select Delete option from the po-pup menu or Click File  -> Delete or press Delete key from the keyboard.

 

2. The file will be deleted and moved to the Recycle bin.


 

Recycle Bin

 

Recycle bin is a special folder to keep the files or folders deleted by the user, which means you still have an opportunity to recover them. The user cannot access the files or folders available in the Recycle bin without restoring it. To restore file or folder from the Recycle Bin


       Open Recycle bin.

 

•      Right click on a file or folder to be restored and select Restore option from the pop-up menu.

 

•      To restore multiple files or folders, select Restore all items.

 

To delete all files in the Recycle bin, select Empty the Recycle Bin.


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