Important Short Questions and Answers: Principles of Management - Organizing

42. Define Organizing

Organizing is the process of identifying and grouping of activities required to attain objectivities , delegating authority, creating the responsibility and establishing relationship for the people to work effectively.

43. What do you understand by effective organizing?

Effective organizing focuses on finding in present organizing avoids organizational inflexibility and makes the staff work effective by avoiding conflicts by clarification.

44. How informal organization characteristics differ from formal organization? It arises without any external cause

It is created on the basis of some similarity among the member. The bases of similarity may be age, sex, place of birth, caste, religion, liking/ disliking etc…

Informal organization has no place in the organization chart. It is one of the parts of total organization.

45. What is span control?

Span of control means the number of people managed effective by a single superior in an organization. The term “Span of control” is also known as “Span of management”, “span of authority”, and “Span of responsibility”. But span of management is a better

term because control and supervision are elements of management.

46. What is matrix structure?

Matrix structure is a hybrid organizational form, containing characteristics of both project and functional structures.

47. How can we define power?

“Power is the probability that one actor with in the relationship will be in a position to carry out his own despite resistance”.

48. What is line authority?

Line authority is the direct authority which a superior exercises over a number of subordinates to carry out orders and instruction. In organization process, authority is delegated to the individuals to perform the activities.

49. What is staff authority?

The relationship between a staff manager with whom he works depends in part on the staff duties.

50. Define staffing.

Staffing is the part of the management process which is concerned with the procurement utilization, maintenance and development of large satisfied work force on the organization.

51. Define Human resource planning.

“Human resource planning is the process by which an organization ensures that it has the right number and all kind of people at the right place at the right time, capable of effectively and efficiently completion, those tasks that will help the organization achieve its overall objectives”.

52. What is job analysis?

Job analysis is a detailed study of a job to identify the skills, experience and aptitude required for the job.

53. What is job design?

The job design is usually broad enough to accommodate people’s needs and desires.

            Define : Recruitment

B. Flippo define recruitment as “The process of searching for prospective employees and stimulating to apply for jobs in the organization”.

            What is selection?

Selection is the process of finding out the most suitable candidate to the job out of the candidates attracted.

            What is grading method?

It is one of the trait-based appraisal method. The actual performance of the employees is measured against these grades. This method is generally useful for promotion based on performance.

            What is mean by resources allocation?

Manager is responsible for allocation of money, material and human resource in the organization. He utilizes minimum resource to give maximum profit to the organization.

58. Define the Peter principle.

The principle states that every person in a hierarchy tends to rise to the level of his incompetence.

59. Define :Training

According to B.Flippo “Training is the act of increasing the knowledge and skill of an employee for doing a particular job”.

60. Define ; Organizational conflict .

According to Stephen “conflict is a process in which an effort is purposefully made by one person or unit to block another that result in frustrating the attainment of others goals of the furthering of his or her interests.

61. What is managerial grid?

Managerial grid is behavioral theory of leadership. It plays an important role in managerial behavior in organizational development.

            What are the factors affecting span of management?

Factors influencing larger span of management.

            Work performed by subordinates is stable and routine.

            Subordinates perform similar work tasks.

            Subordinates are concentrated in a single location.

            Subordinates are highly trained and need little direction in performing tasks.

            Rules and procedures defining task activities are available.

            Support systems and personnel are available for the managers.

            Little time is required in non-supervisory activities such as coordination with other departments or planning.

            Managers' personal preferences and styles favour a large span.

Capacity of superior

Capacity of subordinates

 Nature of work

Degree of decentralization

Degree of planning

 Communication techniques

Use of staff assistance

Supervision from others

Needs for formal organization structure

Facilitating management action

Encouraging efficiency

Communication

Optimum use of organizational resources

Stimulating creativity

Job satisfaction