Specimen Notice of Statutory Meeting
NITHILAN MANUFACTURING LIMITED
Regd. Office Address
Notice is hereby given that the statutory meeting of the company will be held at the registered office of the company at ______ on ______ 2018 at ______ a.m./p.m. for considering the statutory report and for conducting any other business which ought to be considered at that meeting.' Please find enclosed a copy of the statutory report.
By order of the board
for Nithilan Manufacturing Limited
A member entitled to attend and vote at the meeting is entitled to appoint one or more proxies to attend and vote instead of him and a proxy need not be a member. The instrument appointing a proxy should be deposited at the registered office of the company not less than 48 hours before the commencement of the meeting.
Specimen of Resolution for Appointment of Secretary
“Resolved that the appointment of ShriJayabharathi who possesses the requisite qualifications under the Companies (Appointment and Qualifications of Secretary) Rules, 2013 be and is hereby, confirmed as secretary of the company; on a salary of Rs. 55,000 per month exclusive of allowances, the appointment being subject to three months’ notice of termination on either side.
Specimens of some Special Resolutions of General Meetings
1) Alteration of the name of the company.
“RESOLVED that the name of the Company be, and is hereby, altered from Vijaiya Limited to Vijayalakshmi Limited and that the Central Government be Informed accordingly to secure its consent to such alteration.”
2) Reduction of share capital.
“RESOLVED that the capital of the Company be reduced from ₹1,00,000 divided into 1,000 fully paid Equity Shares of ₹100 each to ₹50,000 divided into 5000. Shares which have been subscribed and by reducing the nominal value of each share of ₹100 each to ₹10 each fully paid.”
Specimen of Proxy form
ABISHNAVI COMPANY LTD
Registered Office: 45 Cuddalore Road, Chidambaram
I/We ______ of ______ in the district of ______ being a member/members of the above named Company hereby appoint--------in the district of--------or failing him______of______in the district of______as my/our proxy to vote for me/us on my/our behalf at the 25th Annual General Meeting of the Company to be held at 3 p.m. on Monday, the 12th July 2018 and at any adjournment thereof.
Signed this ______ day of ______ 2018
N.B. (i) The proxy need not be a member.
The proxy form duly signed and stamped should reach the Company’s office at least 48 hours before the time of the meeting.