Requirements of Effective Control
Control is necessary in every
organization to ensure that everything is going properly.
1. Reflecting Organizational Needs
All
control systems and techniques should reflect the jobs they are to perform.
There may be several control techniques which have general applicability such
as, budgeting, costing, etc.
2. Forward Looking
Control
should be forward looking. Though many of the controls are instantaneous, they
must focus attention as to how future actions can be conformed with plans.
3. Promptness in
An ideal
control system detects deviations promptly and forms the manager concerned to
take timely actions.
4. Pointing out Exceptions at Critical Points
Control
should point exception at critical points and suggest whether action is to be
taken for deviations or not some deviations in the organizations have no impact
while others, through very little in quantity, may have great significance.
Thus control system should provide formation for critical point control and
control on exception.
5. Objectives
The
control should be objective, definite and determinable in a clear and positive
way. The standards of measurement should be quantified as far as possible. If
they are not quantifiable, such as training effectiveness etc. they must be
determinable and verifiable.
6. Flexible
Control
should be flexible so that it remains workable in the case of changed plans,
unforeseen circumstances or outright failures.
7. Economical
Control
should be economical and must be worth its costs. Economy is relative, since
the benefits vary with the importance of the activity, the size of the
operation, the expense that might be incurred in the absence of control and the
contribution the control system can make.
8. Simple
Control
system must be simple and understandable so that all managers can use it
effectively.
9. Motivating
Control system should motivate both
controller and controlled.
10.
Reflecting
The control system should reflect
orgnaisational pattern by focusing attention on positions in organisation
structure through which deviations are corrected.
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