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Chapter: 11th Computer Technology : Chapter 13 : Presentation Advanced

Inserting text features - OpenOffice presentation

Text may be inserted into the text box by copying it from another document and pasting it into Impress.

Inserting text features


Inserting and formatting text


Pasting text

Text may be inserted into the text box by copying it from another document and pasting it into Impress. There are several ways to ensure consistency. These methods are explained below.


Pasting unformatted text

It is normally good practice to paste text without formatting and apply the formatting later. To paste without formatting, press Ctrl+Shift+V or select Unformatted text from the dialogbox that appears (Figure 13.1), or click on the small black triangle next to the paste symbol in the standard toolbar (Figure 13.2)and select Unformatted text.


Formatting pasted text

If pasting the text into an AutoLayout area, then to give the pasted text the same look and feel of the rest of the presentation apply the appropriate out line style to the text. To do so:

1. Paste the text in the desired position.

2. Select the text you have just pasted .

3. Select Format Default formatting from the menu bar.(Figure 13.3)

4. Use the four arrow buttons in the Text Formatting toolbar to move the text to the appropriate position.


Inserting special characters

To insert special characters, such as copyright, math, geometric, ormonetary symbols, or characters from another language:

1. Click in the place in the text where you want to insert the character.

2. Choose Insert Special Character. The Special Characters dialog box appears. (Figure 13.4).

3. Choose the font and character subset from the Font and Subset drop-down menus.

4. Click the character you want to insert. You may have to scroll to find the one you want.

5. Click OK.

To show toolbar buttons that are not visible, click on the small down-arrow on the right end of the tool bar, move the cursor over Visible Buttons and then click on the icon you wish to make visible (Figure 13.5).


Formatting text

Formatting text can give a presentation a consistent look and a dynamic feel.


Modifying a style

In Impress there are two categories of styles: presentation styles and graphics styles. When inserting text in an Auto Layout area, the presentation styles become available. When inserting text in a text box or a graphic object it is possible to apply the graphic styles.

If you have selected a presentation style, the dialog box in Figure 13.6 will appear. The Presentation Style dialog box determines the formatting of the text.

The dialog box for making modifications to a graphics style is shown in Figure 13.7.

Text must be selected before it can be formatted manually.


Formatting characters

To view the character formatting options, select Format Characteror click the Character button on the Text Formatting toolbar. (If a toolbar with the text icon is not visible, choose View Toolbars Text Formatting.) The Character dialog box appears.

Font page

Use the Font page, shown in Figure 13.8, to select the desired font type, its base attributes (Italic, Bold, etc.) as well as the size. A sample of the font is displayed in the lower part of the dialog box. You can also specify the language of this style.This page is available when creating or modifying a presentation style or a graphics style.

When writing a presentation in multiple languages, you can make the best of the language setting by creating two styles that only differ in the language but are otherwise the same. This allows you to check the spelling of all of the contents without affecting the appearance.


Font Effects page

Use the Font Effects page, shown in Figure 13.9, to apply special effects to the text, such as underlining, color, shadow and so on. A sample of the text is displayed in the lower part of the dialog box allowing a quick visual check of the effects applied. This page is available when creating or modifying a presentation style or a graphics style.

Position page

The Position page, shown in Figure 13.10, has advanced options to customize text. This page is not available when creating or modifying a presentation style or a graphics style. Use this page to set the text position relative to the baseline when you need to insert subscripts or superscripts.


Formatting paragraphs

To view the paragraph formatting options, select Format Paragraph or click the Paragraph button on the Text Formatting toolbar. If a toolbar with the text icon is not visible, choose View Toolbars Text Formatting. The Paragraph dialog box (Figure 13.11) is shown.

Indents and Spacing page

The Indents and Spacing page, shown in Figure 13.12, has four sections:

Indent: modifies the indentation of the text (before and after) as well as the indentation of the first line.

Spacing: defines the space before and after each paragraph formatted with the style.

Line spacing: determines the spacing between two lines


Alignment page

Use the Alignment page to determine the text alignment: Left, Right,Center, or Justified. A preview shows the effects of the changes. (Figure 13.12)


Tabs page

Use the Tabs page, shown in Figure 13.13, to set tab stops. To delete one existing tab stop, select it in the list and click the Delete button. To delete all the tab stops, click the Delete All button.


Creating bulleted and numbered lists

You can customize the appearance of a list, changing the bullet type or numbering for the entire list or for single entry. All the changes can be made using the Bullets and Numbering dialog box. It is accessed by selecting Format Bullets and Numbering or by clicking on the Bullets and Numbering icon on the text formatting toolbar. (Figure 13.14)


Workshop -1

1. Create a presentation using 8 slides and insert the following features in each slide.

• Pasting using unformatted text

• Formatting the text pasted

• Inserting special characters

• Formatting text (Changing font attributes)

• Formatting characters

• Formatting paragraphs

• Creating bulleted and numbered lists


Inserting and formatting shapes and pictures


In order to insert an image in OpenOffice Impress, place the cursor in the place where you want the image to be inserted. Then, Click Insert Select Picture From File option from the Insert menu. Refer Figure 13.15.

OpenOffice Impress will display the dialog box, where you can select the image from the specific location and select open. The image will be inserted in the specified location. Refer Figure 13.16.

In order to format pictures, right click on the picture and select the option you want to do to that picture. Through the options, you can crop, resize, align, arrange, flip and so on.


Inserting and formatting shapes

In order to insert shapes, make the Drawing tools visible by choosing View ToolbarsDrawing option as shown in Figure 13.18. If it is already available, it will be in the bottom of the screen as in Figure 13.19. You can insert 2D as well 3D shapes. You can customise as per your need.


Inserting tables and charts


To create a table proceed as follows:

1. Position the slide which will contain the table in the workarea. If necessary modify the slide layout in order to reserve the place for the table.

2. If the task pane is already open select Table Design. If the task pane is not visible, select View Task pane, then select the Table Design task.

3. You can create a table directly by selecting Insert Table from the main menu: the default style and settings are applied to the newly created table. (Figure 13.20)

4. Select one of the predefined styles. You will be able to change the color scheme.

5. Selecting a style opens the dialog box of Figure 13.21, where you can specify the number of rows and columns.

The table is placed at the center of the slide, but you can move it wherever it is more convenient by selecting it then dragging it in the new position.


Table toolbar

When a table is selected, the Table toolbar (Figure 13.22) should be displayed. If necessary, you can open the toolbar using View Toolbars Table. By default the toolbar will float, but you can fix it to the side or top of the work area wherever you want.

The Table toolbar contains the majority of the tools you need to manipulate a table.


Deleting a table

To delete a table, select it and then press the Delete key on thekeyboard.


Inserting a chart

To creating a chart using the Insert Chart feature do the following:

1. Select Insert Chart, or click the Insert Chart icon on the Standard toolbar. A chart appears that has been created using sample data. See Figure 13.23.

2. To enter your own data in the chart, select Chart Data Table by right clicking the chart made with sample data. (Figure 13.24)

3. A table with predefined data’s will be seen. You can change the data as per your need. (Figure  13.25)

4. A wide range of chart types and variations are available. You can choose any chart. (Figure  13.26)


Inserting Hyperlinks


To insert a hyperlink, or to customize the appearance of a hyperlink, select Insert Hyperlinks from the menu bar. The dialog box shown in Figure 13.27 will appear

On the left hand side, select one of the four types of hyperlinks:

• Internet: a web address, normally starting with http://

• Mail & News: for example an email address.

 Document: the hyperlink points to another document or to another place in the presentation.

• New document: the hyperlink creates a new document.


Inserting music and video


Open Office Impress will let you insert audio files or movie files. The audio and movie files can be inserted by clicking Insert Movie and Sounds option from the Insert menu. Refer Figure 13.28.

Same as inserting images, a dialog box will be opened. Select the audio or movie file from the specified location and open. It will be opened in the slide as follows. Refer Figure 13.29. The movie or audio file inserted will be played during the slide show by clicking the mouse over it.


Inserting various animation effects to the inserted objects


Applying an animation effect

• In Normal View, display the desired slide.

• Select the text or object you want to animate.

• In the Tasks pane, choose Custom Animation (Figure 12.30). Click Add. The Custom Animation dialog box appears.

• Choose an effect from one of the pages of this dialog box and choose the speed or duration of that effect.

• To choose the animation to be applied when the object is placed on the screen, use an effect, for example Fly In or Dissolve In.

• Use the Emphasis page to apply an effect that changes the font color or applies special effects to the text such as blinking text.

• To choose the effect to be applied when the object is leaving the page, use the Exit page.

• If you want the object to move along a line or curve, select an animation from the Motion Paths page.

• Click OK to save the effect and return to the Custom Animation page on the Task pane. Here you can choose how to start the animation, change the speed, and apply some additional properties of the selected effect.

• Choices may vary depending on the selected object; for example, pictures and text have different Emphasis choices.


Starting an animation effect

You have three choices for starting an animation effect:

On click—the animation stops at this effect until the next mouse click.

With previous—the animation runs at the same time as the previous animation.

After previous—the animation runs as soon as the previous animation ends.


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11th Computer Technology : Chapter 13 : Presentation Advanced : Inserting text features - OpenOffice presentation |

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