Email

Email

Electronic mail or email is information stored on a computer that is exchanged between two users over telecommunications.

Email is a message that may    contain text, files, images or any other attachments sent through a network to a specified individual or group of individuals.

Structure of email

Click the Compose button and then writing an e-mail contents

When sending an e-mail message, several fields are required to be filled:

•         The To field is where you type the e-mail address of the person who is the recipient of your message.

•         The From field should contain your e-mail address.

•         If you are replying to a message, the To and From fields are automatically filled out; if it's a new message, you'll need to enter them manually.

•         The Subject should consist of a few words describing the e-mail's contents. The Subject lets the recipient see what the e-mail is about, without opening and reading the full e-mail. This field is optional.

•         The CC (Carbon Copy) field allows you to specify recipients who are not direct addressees (listed in the "To" field). This field is optional.

•         The BCC (Blind Carbon Copy) field is similar to CC, except the recipients are secret. Each BCC recipient will receive the e-mail, but will not see who else received a copy. The addressees (anyone listed in the "To" field) remain visible to all recipients. This field is optional.

•         Finally, the Message Body is the location you type your main message. It often contains your signature at the bottom; similar to a hand-written letter.

Advantages of email

Some of the main advantages of email are listed below.

•         Free delivery - Sending an e-mail is virtually free, outside the cost of Internet service. There is no need to buy a postage stamp to send a letter.

•         Global delivery - E-mail can be sent to nearly anywhere around the world, to any country.

•         Instant delivery - An e-mail can be instantly sent and received by the recipient over the Internet.

•         File attachment - An e-mail can include one or more file attachments, allowing a person to send documents, pictures, or other files with an e-mail.

•         Long-term storage - E-mails are stored electronically, which allows for storage and archival over long periods of time.

•         Environmentally friendly - Sending an e-mail does not require paper ( Paperless )), cardboard, or packing tape, conserving paper resources.

What is sent in an email

In addition to text messages being sent over e-mail, it is also possible to attach a file or other data in an e-mail. For example, an attachment could be a picture, PDF,word processor document,, or any file stored on the computer.