Advantages, Structure - Email | 11th Computer Applications : Chapter 9 : Introduction to Internet and Email

Chapter: 11th Computer Applications : Chapter 9 : Introduction to Internet and Email

Email

Electronic mail or email is information stored on a computer that is exchanged between two users over telecommunications.

Email

 

Electronic mail or email is information stored on a computer that is exchanged between two users over telecommunications.

Email is a message that may    contain text, files, images or any other attachments sent through a network to a specified individual or group of individuals.


 

Structure of email

 

Click the Compose button and then writing an e-mail contents

When sending an e-mail message, several fields are required to be filled:

         The To field is where you type the e-mail address of the person who is the recipient of your message.

         The From field should contain your e-mail address.

         If you are replying to a message, the To and From fields are automatically filled out; if it's a new message, you'll need to enter them manually.

         The Subject should consist of a few words describing the e-mail's contents. The Subject lets the recipient see what the e-mail is about, without opening and reading the full e-mail. This field is optional.

         The CC (Carbon Copy) field allows you to specify recipients who are not direct addressees (listed in the "To" field). This field is optional.

         The BCC (Blind Carbon Copy) field is similar to CC, except the recipients are secret. Each BCC recipient will receive the e-mail, but will not see who else received a copy. The addressees (anyone listed in the "To" field) remain visible to all recipients. This field is optional.


         Finally, the Message Body is the location you type your main message. It often contains your signature at the bottom; similar to a hand-written letter.


 

Advantages of email

 

Some of the main advantages of email are listed below.

         Free delivery - Sending an e-mail is virtually free, outside the cost of Internet service. There is no need to buy a postage stamp to send a letter.

         Global delivery - E-mail can be sent to nearly anywhere around the world, to any country.

         Instant delivery - An e-mail can be instantly sent and received by the recipient over the Internet.

         File attachment - An e-mail can include one or more file attachments, allowing a person to send documents, pictures, or other files with an e-mail.

         Long-term storage - E-mails are stored electronically, which allows for storage and archival over long periods of time.

         Environmentally friendly - Sending an e-mail does not require paper ( Paperless )), cardboard, or packing tape, conserving paper resources.

 

What is sent in an email

 

In addition to text messages being sent over e-mail, it is also possible to attach a file or other data in an e-mail. For example, an attachment could be a picture, PDF,word processor document,, or any file stored on the computer.

 

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