Functions
of a Secretary:
The
functions of secretary depends upon the size and nature of organization he
serves. The position of a secretary is that of an office executive. She/he also
acts as a liaison officer, advisor to management, administrative assistant etc.
His duties are as follows
1.
Supervise,
co-ordinate and control clerical work of the organization.
2.
Selection,
appointment and assignment of office work to the staff.
3.
Maintanence
office Discipline.
4.
Writing
and receiving letters on behalf of the management.
5.
Keeping
a record of important phone numbers.
6.
Handling
staff matters.
7.
Acting
as a link between management and staff.
Maintaining
public relations (i.e.) informing the public about the activities of the
organization.
The
role of the secretary is to support the chairman in ensuring the smooth
functioning of the managing committee. In summary, the secretary is responsible
for proper meetings, preparing minutes of the meetings, and maintaining
effective records and administration.
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