Duties of the Company Secretary

Duties of the Company Secretary

Duties of the company secretary may be of two kinds a, Statutory duties b, General duties

A. Some of the statutory duties of a company secretary are

1.   Under the Companies Act-

a.        To sign any documents requiring authentication by the company.

b.        To give notice to Registrar regarding increase in share capital.

c.         To deliver share certificate of allotment within two months after transfer.

d.        To send notice of general meeting.

e.         To sign the annual return.

f.          To sign every balance sheet and profit and loss account in case of non-banking financial company

g.        To prepare minutes of every meeting (Board meeting, General meeting)

2.   According to Income tax Act

a.        He have to ensure whether proper Income Tax is deducted from employees salary.

b.        To see that the Certificate of Tax Deducted at Source (TDS) is issued.

c.         To confirm the tax deducted is deposited to government treasury.

d.        To submit and verify various forms and returns.

3.     Under Indian Stamp Act - To see that the documents like letter of allotment and share certificate etc are properly stamped.

4.     Under other Acts - To comply with other acts such as: The Factories Act, The Industrial dispute Act, The Minimum wages Act, The provident Fund Act etc.

B.  General Duties

1.     Duties to the directors-

a.        To draft directors report.

b.        To work as per the instruction given by the directors.

c.         To issue notice, prepare agenda and arrange board meeting or directors.

d.        To file and record all Correspondence for the perusal of directors.

e.         To draft directors report (i.e) giving explanation for profit and loss Appropriation Account.

2.     Duties towards Shareholders-

a.        To prepare notice for the meeting of shareholders.

b.        To arrange for the meeting of share holders.

c.         To send notice for meeting.

d.        To get the certificate of incorporation an commencement of business.

e.         To issue Prospectus.                  

f.          To issue Share Certificates.        

g.        To  attend  the  meeting  of shareholders.                         

3.     Duties towards Public.

a.        To deal with all Correspondence between Company and Public and look into their Complaints.

b.        He can permit any person to verify the documents.

c.         He has the right to issue testimonials to the outsiders on behalf of the company.