Sales returns book

Sales returns book

Sales returns book is a subsidiary book, in which, details of return of goods sold for which cash is not immediately paid are recorded. Just as goods may be returned to suppliers, goods may be returned by customers for the following reasons:

·        Defect in the goods

·        Delay in the dispatch of goods to the customers

·        Over-supply of goods

·        Goods not being in accordance with the samples and specifications

·        Violation of the terms of the contract, etc.

Goods returned by the customers is known as ‘returns inwards’.

This book is not concerned with the return of assets or return of goods for which cash is paid.

This book is prepared just like the other day books.

1. Posting from sales returns book

After the transactions are recorded in the sales returns book, posting them to ledger involves two steps:

Step 1: Posting to personal accounts of debtors: Each entry in the sales returns book is posted to the credit side of the respective personal account of the debtor on daily basis by writing the words ‘By Sales returns account’.

Step 2: Posting to Sales returns account: At the end of the month, the aggregate of the sales returns is posted to the debit side of sales returns account by writing the words ‘To Sundry debtors A/c’.

2. Credit note – Source document for returns inward

A credit note is prepared by the seller and sent to the buyer when goods are returned indicating that the buyer’s account is credited in respect of goods returned. Credit note is a statement prepared by a trader who receives back from his customer the goods sold. It contains details such as the description of goods returned by the buyer, quantity returned and also their value.

Format

Illustration 6

Enter the following transactions in returns inward book of Magesh a textile dealer:

Solution