Writing
Formal
letter
There are many situations in which we write formal letters. The formal
letter has a specific
format. The formal letter should be accurate and presented in an organised manner.
A formal letter includes:
* Sender's address
* Date
* Name/designation and address of the receiver
* Subject
* Salutation
* Body of the letter
* Closing Paragraph
* Complimentary close
* Subscription
* Sender’s Name Designation (if applicable)
Informal
letter
An informal letter includes:
* Sender's address
* Date
* Salutation
* Body of the letter
* Closing Paragraph
* Complimentary close
* Subscription
* Sender’s Name
Sample formal Letter
Using the given letter as
a model, write a complaining letter on any one of the topics given below.
a. To the Police commissioner
about the noise caused by the loud speaker in a music shop near your school.
b. To the Postmaster General
on non – receipt of book parcel.
c. To the Transport Manager,
TNStC on non- stopping of buses near your school bus stop.
Sample informal Letter
Using the given informal letter
as a model, write a letter on any one of the topics given below.
a. Write letter to your father
asking permission to go on a educational tour.
b. Write letter to your friend
about your summer holidays.
c. Write letter to your sister
advising her to take part in cultural programme in school annual day celebration.
FORMAL LETTER
Write a complaining letter on any one of the topics given below.
a) To the Police commissioner about the noise caused by the
loudspeaker in a music shop near your school.
Answer:
From
Aditya
VIII
std ‘A’;
Government
Higher Secondary School,
Chennai
- 600 011.
3rd March
2020.
To
The
Police Commissioner,
Perambur,
Chennai - 600 011.
Sir,
Sub :
Complaint about the noise caused by the loudspeaker regarding.
We, the students of Government Higher
Secondary School, are getting distracted by the noise caused by the loudspeaker
in a music shop near our school. We are unable to listen to the lessons taught
and concentrate on our studies. The noise from a loudspeaker is unbearable.
We request you to look into the matter
immediately and take necessary action to stop this problem.
Thank
you,
Yours faithfully,
Aditya
VIII Std ‘A’ Section.
Address on the Cover:
To
The
Police Commissioner,
Perambur,
Chennai
- 600 011.
b) To the Postmaster General on non - receipt of book parcel.
Answer:
From
G.
Alex
School
Pupil Leader,
SSR
Higher Secondary School,
Tiruchirappalli
- 620 001
10th May
2020.
To
The
Postmaster General
Sangiliyandapuram,
Tiruchirappalli
- 620 001.
Sir,
Sub:
Complaint on the non-receipt of a book parcel - reg.
I had ordered some books from a publishing
company, two weeks back. When I contacted the publishing company, they told us
that they had sent us the books in a registered parcel two days back. But so
far, we have not received the parcel.
You
are requested to enquire into the matter and do the needful.
Thank you,
Yours faithfully,
G. Alex.
Address on the Cover:
To
The
Postmaster General
Sangiliyandapuram,
Tiruchirappalli
- 620 001.
c) To the Transport Manager, TNSTC on non- stopping of buses
near your school bus stop.
Answer:
From
Manisha.
K,
VIII
Std ‘B’,
Anitha
Hr. Sec. School,
Vepery,
Chennai - 600 007.
4th June
2020.
To
The
Transport Manager,
TNSTC,
Chennai - 600 002.
Sir,
Sub :
Non-stopping of buses near the school bus stop - reg.
This is to bring to your notice that TNSTC
buses do not stop near our school bus stop. The students are finding it
difficult to commute to school. They had to walk a long distance to come to
school and then go home from school. It takes a lot of time for all of us.
We request you to kindly look into this
matter and take necessary action for the benefit of our school students.
Thank you,
Yours faithfully,
Manisha. K
Address on the Cover:
To
The
Transport Manager,
TNSTC,
Chennai
- 600 002.
INFORMAL LETTER
Using the given informal letter as a model, write a letter on
any one of the topics given below.
a) Write letter to your father asking permission to go on an
educational tour.
NSK
Hr. Sec. School,
Trichy.
12.06.2020
My dear Father,
I am fine here and hope this letter finds
you and Mum in the best of health.
Dad,
our class teacher has organized an educational tour to Ooty, next month. Industrial
visit to Eucalyptus industry, Aruvankadu Cordite factory, Needle Industries,
Rallies India, Hindustan Unilever, are proposed. I wish to participate in the
tour. I promise to be good and take care of myself. So, please send me Rs.
1,200 for the trip. We shall be leaving on 18th July and will be back on 19th
July (Sunday) night.
I
am eagerly waiting for your reply.
Your loving son,
S. Mani
Address on the
envelope:
To
Mr.
K. Sivaram,
60-B,
Gandhi Salai,
Thirunelveli.
b) Write letter to your friend about your summer holidays.
Chennai
- 40
31.05.2020
My dear Ravi,
I am fine here and hope this letter finds
you in good health.
I
want to share my experiences during the summer vacation. I went to Ooty for ten
days and the climate was really fine. I went to the Botanical Garden, where a
flower show was conducted. I went to Doddabetta Peak, which is the highest peak
in the Nilgiris. The view from the top of the peak is absolutely mesmerizing. I
travelled in the Toy train from Mettupalayam to Ooty via Coonoor. Mudumalai
National Park is attractive. Yesterday I returned from there. I am waiting to
see you, Ravi.
Your loving friend,
M. Prakash
Address on the
envelope:
To
Mr.
T. Ravi,
26,
Patel Road,
Ambattur,
Chennai - 600 058.
c) Write letter to your sister advising her to take part in
cultural programme in school annual day celebration.
Chennai
- 40
10.01.2020
My dear sister Radha,
I hope this letter finds you in
good health and spirits. I am writing this letter to advise you to take part in
the cultural programme at your school annual day celebration. Some six months
back, you joined the dance class and your master told me about your excellent
performance. But now you hesitate to dance in your school auditorium. I think
you should not feel a shy to dance in front of your teachers and other
students. I wish you to participate in the dance programme. Please convey my
regards to Dad and Mom.
Your loving brother,
V. Ganesh
Address on the
envelope:
To
Ms.
V. Radha,
D/o.
Mr. A. Viswanath,
53,
Gandhi Road,
perambur,
Chennai - 600 019.
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