Writing

Writing

Formal letter

There are many situations in which we write formal letters. The formal letter has a specific format. The formal letter should be accurate and presented in an organised manner.

 A formal letter includes:

* Sender's address

* Date

* Name/designation and address of the receiver

* Subject

* Salutation

* Body of the letter

* Closing Paragraph

* Complimentary close

* Subscription

* Sender’s Name Designation (if applicable)

Informal letter

An informal letter includes:

* Sender's address

* Date

* Salutation

* Body of the letter

* Closing Paragraph

* Complimentary close

* Subscription

* Sender’s Name

Sample formal Letter

Using the given letter as a model, write a complaining letter on any one of the topics given below.

a. To the Police commissioner about the noise caused by the loud speaker in a music shop near your school.

b. To the Postmaster General on non – receipt of book parcel.

c. To the Transport Manager, TNStC on non- stopping of buses near your school bus stop.

Sample informal Letter

Using the given informal letter as a model, write a letter on any one of the topics given below.

a. Write letter to your father asking permission to go on a educational tour.

b. Write letter to your friend about your summer holidays.

c. Write letter to your sister advising her to take part in cultural programme in school annual day celebration.

FORMAL LETTER

Write a complaining letter on any one of the topics given below.

a) To the Police commissioner about the noise caused by the loudspeaker in a music shop near your school.

Answer:

From

Aditya

VIII std ‘A’;

Government Higher Secondary School,

Chennai - 600 011.

3^rd March 2020.

To

The Police Commissioner,

Perambur, Chennai - 600 011.

Sir,

Sub : Complaint about the noise caused by the loudspeaker regarding.

         We, the students of Government Higher Secondary School, are getting distracted by the noise caused by the loudspeaker in a music shop near our school. We are unable to listen to the lessons taught and concentrate on our studies. The noise from a loudspeaker is  unbearable.

         We request you to look into the matter immediately and take necessary action to stop this problem.

Thank you,

Yours faithfully,

Aditya

VIII Std ‘A’ Section.

Address on the Cover:

To

The Police Commissioner,

Perambur,

Chennai - 600 011.

b) To the Postmaster General on non - receipt of book parcel.

Answer:

From

G. Alex

School Pupil Leader,

SSR Higher Secondary School,

Tiruchirappalli - 620 001

10^th May 2020.

To

The Postmaster General

Sangiliyandapuram,

Tiruchirappalli - 620 001.

Sir,

Sub: Complaint on the non-receipt of a book parcel - reg.

    I had ordered some books from a publishing company, two weeks back. When I contacted the publishing company, they told us that they had sent us the books in a registered parcel two days back. But so far, we have not received the parcel.

You are requested to enquire into the matter and do the needful.

Thank you,

Yours faithfully,

G. Alex.

Address on the Cover:

To

The Postmaster General

Sangiliyandapuram,

Tiruchirappalli - 620 001.

c) To the Transport Manager, TNSTC on non- stopping of buses near your school bus stop.

Answer:

From

Manisha. K,

VIII Std ‘B’,

Anitha Hr. Sec. School,

Vepery, Chennai - 600 007.

4^th June 2020.

To

The Transport Manager,

TNSTC, Chennai - 600 002.

Sir,

Sub : Non-stopping of buses near the school bus stop - reg.

    This is to bring to your notice that TNSTC buses do not stop near our school bus stop. The students are finding it difficult to commute to school. They had to walk a long distance to come to school and then go home from school. It takes a lot of time for all of us.

    We request you to kindly look into this matter and take necessary action for the benefit of our school students.

Thank you,

Yours faithfully,

Manisha. K

Address on the Cover:

To

The Transport Manager,

TNSTC,

Chennai - 600 002.

INFORMAL LETTER

Using the given informal letter as a model, write a letter on any one of the topics given below.

a) Write letter to your father asking permission to go on an educational tour.

NSK Hr. Sec. School,

Trichy.

12.06.2020

My dear Father,

     I am fine here and hope this letter finds you and Mum in the best of health.

Dad, our class teacher has organized an educational tour to Ooty, next month. Industrial visit to Eucalyptus industry, Aruvankadu Cordite factory, Needle Industries, Rallies India, Hindustan Unilever, are proposed. I wish to participate in the tour. I promise to be good and take care of myself. So, please send me Rs. 1,200 for the trip. We shall be leaving on 18th July and will be back on 19th July (Sunday) night.

I am eagerly waiting for your reply.

Your loving son,

S. Mani

Address on the envelope:

To

Mr. K. Sivaram,

60-B, Gandhi Salai,

Thirunelveli.

b) Write letter to your friend about your summer holidays.

Chennai - 40

31.05.2020

My dear Ravi,

     I am fine here and hope this letter finds you in good health.

I want to share my experiences during the summer vacation. I went to Ooty for ten days and the climate was really fine. I went to the Botanical Garden, where a flower show was conducted. I went to Doddabetta Peak, which is the highest peak in the Nilgiris. The view from the top of the peak is absolutely mesmerizing. I travelled in the Toy train from Mettupalayam to Ooty via Coonoor. Mudumalai National Park is attractive. Yesterday I returned from there. I am waiting to see you, Ravi.

Your loving friend,

M. Prakash

Address on the envelope:

To

Mr. T. Ravi,

26, Patel Road,

Ambattur, Chennai - 600 058.

c) Write letter to your sister advising her to take part in cultural programme in school annual day celebration.

Chennai - 40

10.01.2020

My dear sister Radha,

             I hope this letter finds you in good health and spirits. I am writing this letter to advise you to take part in the cultural programme at your school annual day celebration. Some six months back, you joined the dance class and your master told me about your excellent performance. But now you hesitate to dance in your school auditorium. I think you should not feel a shy to dance in front of your teachers and other students. I wish you to participate in the dance programme. Please convey my regards to Dad and Mom.

Your loving brother,

V. Ganesh

Address on the envelope:

To

Ms. V. Radha,

D/o. Mr. A. Viswanath,

53, Gandhi Road,

perambur, Chennai - 600 019.