to Littlefield,“Office layout may be
defined as the arrangement of equipment within the available floor space”.
to _, “The problem of layout relates
to the arrangement in the space involved so that all the equipment, supplies,
procedures and personnel can function at maximum efficiency”.
The object of an office layout is to make arrangements for placing of men, materials, machines, furniture and equipment within the available floor space of the office in such a way that everything can be utilized in the best possible manner. An office layout involves:
· The determination of the correct
amount of space for each employee and for machinery and equipment they use
correct arrangement of furniture, equipment and machinery and
best possible environmental conditions.
objectives of an office lay out are:
available floor space should be used to the greatest extent
such as electricity and telephone should be available wherever needed
working conditions should be provided for everyone.
individual clerks should be so located that the supervisor should be able to
see the staff at work.
sense of belonging and loyalty to the working group should be encouraged
and work flow should be facilitated
movement of clerks between desks, filing cabinets, etc should be made easy. The
work desks should be located within easy reach of equipment and machines which
the clerk may need to use in course of performing the work.
and distracting operations should be segregated.
interference between clerks should be avoided.
10. Privacy and security should be
provided to departments or individuals dealing with work of confidential
documents or records.
11. Adequate safety arrangements should
be provided for departments dealing with secret or valuable documents or
well planned layout brings a number of benefits to the office and to the
employees. The benefits of proper office layout is given below:
in the efficiency of getting the work done from employees.
utilization of office floor space.
of office machines and equipment to their optimum capacity.
better comfort and self esteem of the employees.