Microsoft Office - MS Word Practical - Computerised Accounting

Microsoft Office - MS Word Practical

MS-Word

i)  Creation of a word file        : Start – All Programs – Microsoft Office – Microsoft Word            –   File Save As – File name – Save

ii) Opening of a word file        : File – Open – File name – Open

iii) Saving an existing file        : File Save (Short cut key: Control+S)

iv) For closing a file                 : File Close 

v)  Table creation: Insert – Table – Choose number of rows and columns

vi) Formatting the text   :  To bold   : Control+B;

                      To italicise                 : Control+I

                      To underline     : Control+U

vii) Paragraph alignment         :  To align text left                            : Control+L

                             To align text right                                      : Control+R

                  To align text centre                                    : Control+E

                             To align text justify                                   : Control+J

viii) Line spacing  :  Single line spacing                        : Control+1

                      Double line spacing                       :Control+2

                                 1.5 line spacing                                      : Control+5

ix) Page lay out    :  Margin (normal, narrow, wide, etc.)

         Orientation (Portrait, Landscape)

         Size (A4, A5, etc)

         Columns (1,2,3, etc.)    

x)  Page number   :  Insert Page Number (top of the page, bottom of the page,

      etc.)      

MS Word Practical

Illustration 1

Type the given below passage in MS-Word and format as directed.

Fra Luca Bartolomeo de Pacioli was an Italian mathematician (1447 – 1517). He is referred to as The Father of Accounting and Book keeping in Europe and he was the first person to publish a work on the double-entry system of book keeping.

Solution

Procedure

i.               Select and bold the name Fra Luca Bartolomeo de Pacioli.

ii.               Add single quote before The Father and after Book keeping.

‘The Father of Accounting and Bookkeeping’

iii.               Select and italicise the word Europe. Europe

iv.               Select and underline the word double-entry. double-entry

v.               Select the full text and change the font style to Arial and font size to 10

Output:

Fra Luca Bartolomeo de Pacioli was an Italian mathematician (1447 – 1517). He is referred to as ‘The Father of Accounting and Book keeping’ in Europe and he was the first person to publish a work on the double-entry system of book keeping.

Illustration 2

Prepare invoice for the following items.

1.   Financial Accounting – RL Gupta                            - 40 Nos.

2.   Advanced Accounting – MC Shukla                        - 20 Nos.

3. Income Tax Law & Practice – HC Mehrothra - 20 Nos.

4.   Practical Auditing – B N Tandon                             - 30 Nos.

Solution

Procedure

i.               Enter name and address of the vendor, number and date of invoice

ii.               Type billing address

iii.               To create a table – Select Insert menu -> Click Table / Insert Table-> Enter number of rows and columns-> Click OK.

iv.               Enter the data.

Output

SOUTH INDIA Ltd.,

100, Kamarajar Salai,                                                                                 INVOICE

Chennai – 600006.

Invoice #              009876

Invoice date         31-12-2017

Bill To

Prof. A. Rajesh

HSC College,

123, PH Road,

Chennai – 600001.