Directorial Register or Register of directors and KMPs (Rule 17)

Directorial Register or Register of directors and KMPs (Rule 17)

In corporate law, the directors register refers to a list of the directors elected by the shareholders, generally recorded in the company's minute book. By law, companies are required to keep this list up to date to remove those directors who are deceased or resign, and to add those who have been elected by the shareholders.

(1) Every company shall keep at its registered office a register of its directors and key managerial personnel containing the following particulars, namely:—

(i) Director Identification Number (optional for key managerial personnel);

(ii) present name and surname in full;

(iii) any former name or surname in full;

(iv) father’s name, mother’s name and spouse’s name(if married) and surnames in full;

(v) date of birth;

(vi) residential address (present as well as permanent);

(vii) nationality (including the nationality of origin, if different);

(viii) occupation;

(ix) date of the board resolution in which the appointment was made;

(x) date of appointment and reappointment in the company;

(xi) date of cessation of office and reasons therefor;

(xii) office of director or key managerial personnel held or relinquished in any other body corporate;

(xiii) membership number of the Institute of Company Secretaries of India in case of Company Secretary, if applicable; and

(xiv) Permanent Account Number (mandatory for key managerial personnel if not having DIN);

(2) In addition to the details of the directors or KMPs, the company shall also include in the aforesaid Register the details of securities held by them in the company, its holding company, subsidiaries, subsidiaries of the company’s holding company and associate companies relating to—

(i) the number, description and nominal value of securities;

(ii) the date of acquisition and the price or other consideration paid;

(iii) date of disposal and price and other consideration received;

(iv) cumulative balance and number of securities held after each transaction;

(v) mode of acquisition of securities;

(vi) mode of holding – physical or in dematerialized form; and

(vii) whether securities have been pledged or any encumbrance has been created on the securities.

(3).Apart from the above the following Registers must be available in the company Registrar Office:

1. Register of loans, guarantee, security and acquisition made by the company

2. Register of investments not held in its own name by the company

3. Register of contracts with related party and contracts and Bodies etc. in which directors are interested

4. Register of directors and key managerial personnel

5. Register of details of securities held by Directors and Key Management Personnel

6. Register of members

7. Register of debenture holders/ other securities holders

8. Notice of situation or change of situation or discontinuation of situation, of place where foreign register shall be kept

9. Declaration by the registered owner of shares who does not hold the beneficial interest in such shares

10. Declaration by the beneficial owner who holds or acquires beneficial interest in shares but whose name is not entered in the register of members