Writing(e-mail)

Writing

e-mail

Short for electronic mail, e-mail or email is information stored on a computer that is exchanged between two users over telecommunications. More plainly, e-mail is a message that may contain text, files, images, or other attachments sent through a network to a specified individual or group of individuals.

Sample email

Example greetings:

Dear + name; Hi + name; Hi; Hello + name; Hello; To whom this may concern

Example opening sentences:

Following our recent telephonic

conversation, I’m attaching ...

Please find attached the documents you

With regard to ...

As we agreed at our meeting ...

In response/reply to ...

Example closing sentences:

I look forward to hearing from you

Please don’t hesitate to contact me

Thank you in advance

I await receipt of

Finish with:

Sincerely,

Best Regards/Regards

Best wishes

EXERCISE

K. Fill in the missing words in this email.

Dear sir,

In regards/response to your mail, I have prepared a model for the Science Fest. Please find corrections in the mail/attachment for your kind perusal. I look forward to hearing from you.

Sincerely

Amudha.S

L. Write an email to your teacher about the interesting English model that you have prepared for the literary fest.

Format

·              Date:

·              Time:

·              Name of person to whom the message is directed

·              Body of the message

·              Name of the writer

Points to remember

·              While writing the body of the message, the following points have to be kept in mind

·              Only the most important details should be written.

·              No new information should be added.

·              Grammatically correct sentences should be used.

·              Indirect or reported speech should be used.

·              The message should be presented within a box.

·              The word limit for a message is 50 words (only the words in the body of the notice are counted).

Example Message

Riya, a student of class ten, is instructed by her teacher to convey to her classmates about the English Literary club competitions which are to be held on 09.04.2019 in a nearby Government school.

MESSAGE

03 April 2019

Dear Friends

Our teacher has asked me to inform all of you about the English Literary club competitions to be held on 9th of April at the nearby Government Higher Secondary School. Kindly get permission from your parents to attend the event. If you wish to participate in the competitions contact me at the earliest.

Srikanth

M. PRACTICE EXERCISE

You are the receptionist of your school. Your Head master instructs you to send a message to all the parents of class ten to attend a PTA (Parent Teacher Association) meet which is to be held on 22.12.2019

18.11.2019

Dear Parents,

The Head Master of our school has directed me to send a message regarding the PTA meet which is to be held on 22nd of December. You are requested to kindly attend it, as it can help you to track your child’s progress in acedemics and performance in co-curricular activities.

Afrin Banu.