Save, Close and Open the Worksheet

Save, Close and Open the Worksheet:

1. Saving Worksheet

The process of saving a worksheet is very similar to saving a document. Steps to save a worksheet are as follows:

Step 1: File -> Save (or) Ctrl + S (or) Click “Save” icon on the standard tool bar.

Step 2: If the spreadsheet has not been saved previously, the Save As dialog box will appear.

Step 3: Type the name in “File Name” list box. OpenOffice Calc Spreadsheets are stored with extension .ods by default.

Step 4: Click “Save” button.

After clicking the save button, the given file name is displayed in the title bar as shown in Figure 7.24

File Extension:

A file extension or file name extension helps to identify the type of file.

Following table gives the file extension of commonly used files.

Note: The saved file is stored in the "Document folder" by default.

2. Auto Save:

The OpenOffice saves a file at regular intervals. This is called as “Auto Save” feature. The default time interval is 15 minutes. It can be reduced even to one minute. If any unexpected shutdown occurs, this feature will recover your file.

3. Closing a Worksheet

After saving the worksheet; it remains open. So, you can continue to work with the spreadsheet. When the work is finished, you should save using File -> Save (or) Click “Save” icon (or) Ctrl + S and then to close the worksheet using File -> Close command (or) Press Ctrl + W.

4. Opening an existing worksheet

4.1 Using Open dialog box

To reopen an existing worksheet, the File → Open command (or) “Open” icon (or) Ctrl + O can be used. An Open dialog box appears as shown in Figure 7.25 that is similar to “Save As” dialog box.

The name of the file to be opened can be chosen from the list or folder in which worksheet has been saved.

4.2 Using Recent documents

OpenOffice keeps a list of recently opened files. File -> Recent Documents option can be used to open an existing worksheet from the list as shown in Figure 7.26