Save,
Close and Open the Worksheet:
The
process of saving a worksheet is very similar to saving a document. Steps to
save a worksheet are as follows:
Step 1: File → Save (or) Ctrl + S (or) Click “Save” icon
on the standard tool bar.
Step 2: If the spreadsheet has not been
saved previously, the Save As dialog box will appear.
Step 3: Type the name in “File Name” list
box. OpenOffice Calc Spreadsheets are stored with extension .ods by
default.
Step 4: Click “Save” button.
After
clicking the save button, the given file name is displayed in the title bar as
shown in Figure 9.24.
Note:
The saved file is stored in the "Document folder" by default.
Technically saving is a process of transferring or shifting
contents from primary memory (RAM) to Secondary storage medium such as Hard
disk, Pen drive, memory chip etc.
The
OpenOffice saves a file at regular intervals. This is called as “Auto
Save”
feature. The default time interval is 15 minutes. It can be reduced
even to one minute. If any unexpected shutdown occurs, this feature will
recover your file.
After
saving the worksheet; it remains open. So, you can continue to working with the
spreadsheet. When the work is finished, you should save using File → Save (or)
Click “Save” icon (or) Ctrl + S and then to close the
worksheet using File → Close command (or) Press Ctrl
+ W.
To
reopen an existing worksheet, the File
→ Open command (or) “Open” icon (or)
Ctrl + O can be used. An Open dialog
box appears as shown in Figure 9.25 that is similar to “Save As” dialog box.
The
name of the file to be opened can be chosen from the list or folder in which
worksheet has been saved.
OpenOffice
keeps a list of recently opened files. File
→ Recent Documents
option can be used to open an existing worksheet from the list as shown in Figure 9.26.
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